What is the use of “Assign to Editor” tab?

The editor can make any other editor in the newsroom review a
specific post and make desired changes. It is not important for the other
editor to be a part of the workflow. To do this the editor has to click on the “Assign
to Editor” tab in the Newsroom Dashboard. 

A small window appears displaying a list of all the editors.
By selecting the name of the desired editor, the post is moved to the newsroom
of the selected editor. Now the other editor can review and provide his input
and make the desired changes to the post.

How to Create a New Post?

To create a new post the user needs to scroll down to the Newsroom Dashboard and click on the “Create New” tab. Select the desired mode of writing the article. A new window would appear where the user in the first step needs to enter the Assignment title and select the desired template.

The second step involves Scheduling of the article. Here the user needs to select the assignment start date and schedule the publishing date. In the third step the user assigns deadline to individual writers on the desk and in the fourth step the user decides the category of the respective article. A click on the Create Assignment tab creates a new post.

Reviewing the Newsroom Editorial Calendar

Clicking on the Newsroom “Calendar” tab allows the editor to view all the post information in a calendar format, with the posts positioned according to their in progress, due date, publishing date, pending review and overdue dates tagged in different colors.

A click on any post opens a pop up window displaying its start date and scheduled date along with its workflow and the options to edit the content or the assignment. The upper left tabs allow the user to switch between the monthly and weekly views. The upper right tabs help to select between the in progress, due date, published date, pending review and overdue dates. All these options can even be selected in one go.

The template filters are enabled at the top. Clicking the desired template, filters the corresponding posts in the calendar. 

The editorial calendar grants the editor the freedom to create a new assignment here by clicking on “Create a new assignment” tab positioned at the top.

The editor can make use of the calendar icon to view the post information of the desired month other than the current month.

What is the use of Newsroom Idearoom Icon?

All the prospective ideas submitted by the content contributors are filtered by the editor here in the Newsroom Idearoom. The Idearoom contains the entire list of the ideas In Queue, the Accepted ideas as well as the Rejected ideas. Even the editors can pitch new ideas to other editors through the “Pitch New Idea” tab.

The In Queue tab in the Idearoom displays the list of contributors’ ideas which are to be viewed by the editor. Here the editor can either reject the idea or convert it into assignment by selecting the desired option present against each idea. A click on individual idea displays the status of the idea, the date when the idea was pitched, source of information (if mentioned) along with the name of the contributor followed by the description of the idea.

The Accepted tab displays the list of contributors’ ideas that have been approved by the editor and converted into assignment. The name of the editor who approves the idea along with the user role of the contributor is mentioned with every title. Clicking on individual idea displays the converted status and date when the idea was converted along with the source of information and name of the contributor who pitched the idea. This is followed by the description of the idea. The editor here has the option to reject any accepted idea if required.

The Rejected tab displays the list of contributors’ ideas that have been rejected by the editor. The name of the editor who rejects the idea along with the rejection date is mentioned with every title. Clicking on individual idea displays the rejected status, the date of rejection, the source of information along with the name of the contributor. The reason for rejection is also mentioned here. It is important to note however that any rejected idea cannot be approved later.

What is the use of Accepted and Rejected tabs in the Idearoom?

The Accepted tab in the Idearoom displays the entire list of the contributor’s proposed ideas that have been accepted by the editor and converted to assignment. Clicking on title displays the publishing status of the respective idea, the date and time when the idea was proposed along with the status and time when the idea was converted. The publication  for which the idea was proposed and the description of the idea is also mentioned.

The Rejected tab in the Idearoom displays the entire list of contributor’s proposed ideas that have been rejected by the editor. Clicking on any one title displays the idea along with the date and time when the idea was pitched, the rejected status along with the rejection time followed by the publication or site for which the idea was proposed and the reason for rejection is also mentioned. It also displays the name and user role of the user who rejects the idea.

Can I remove any submitted idea?

If the content contributor finds any of his proposed idea inappropriate or repeated, then he can very easily remove it from the queue list. The contributor simply needs to scroll down to the Idearoom tab in his workbench app and click on “In Queue” tab. A window displaying the list
of all the proposed ideas by the contributor will appear.

Against each proposed idea is an option to either edit or remove it. The contributor can click on the remove tab to delete the idea or edit tab to make desired changes.

The In Queue tab also specifies the status of the idea along with the date and time when the idea was pitched, the publication or site for which the idea was pitched along with its description and sources if mentioned. 

Can I pitch new ideas to the editor?

Content contributors through their Workbench app can pitch new ideas to the editor by
making use of the “Idearoom” tab. 

To present the editor with new ideas, the contributor needs to click on the “Submit an Idea” tab. Here he needs to mention the title of the idea, the site or project for which the idea has been
generated, the URL from which his idea has been inspired (if required) followed
by a brief description of the idea. The contributor can also upload files in
support of his idea.

The contributor can also keep a track of the total number of his prospective ideas that are in queue and are to be viewed by the editor from the “In Queue” tab, followed by the total number of his ideas that are accepted by the editor and converted into assignment from the “Accepted” tab and total number of his ideas that are declined by the editor from the “Rejected” tab. 

How Can I Insert An Image Into the Post?

In order to insert any image into the post the contributor needs to click on the “Image” icon in the formatting toolbar.

A small window would appear providing the user with two options to upload the image. The contributor can upload the image by browsing through his computer and selecting the image. 

Alternatively the contributor can upload the image by pasting the image URL.

After selecting the desired option click on “Insert” to upload the image into the post.

How Can I Add a Video to a Post?

ContentCloud provides its users the flexibility to easily insert any embed code of a video into their articles.

To insert the link of a YouTube the contributor needs to click on the “Video” icon in the toolbar. 

A small window would appear asking for the Video Embed Code. The contributor needs to enter the URL of the video which he wishes to upload and click on the “Insert” tab. The video gets inserted into the post.

In case the video is not YouTube, click on the “HTML” button in the formatting toolbar and embed the code there. Click again on the HTML button to view your inserted video.